Categories



Still have a problem? Ask for help at our discussion forum.

Search


Advanced Search

 »  Home  »  Keyboard Shortcuts  »  List of Microsoft Outlook Shortcuts
List of Microsoft Outlook Shortcuts
Published  07/17/2011 | Keyboard Shortcuts | Unrated
List of Microsoft Outlook Shortcuts

Navigating Outlook

Switch to Mail . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [1]
Switch to Calendar . . . . . . . . . . . . . . . . . . . .[Ctrl] + [2]
Switch to Contacts . . . . . . . . . . . . . . . . . . . .[Ctrl] + [3]
Switch to Tasks . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [4]
Switch to Notes . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [5]
Switch to Folder List in Navigation Pane .[Ctrl] + [6]
Switch to Shortcuts . . . . . . . . . . . . . . . . . . . .[Ctrl] + [7]
Next item (with item open) . . . . . . . . . . . . .[Ctrl] + [.]
Previous item (with item open) . . . . . . . . .[Ctrl] + [,]
Switch between the Navigation Pane,
the main Outlook window, the Reading
Pane, and the To-Do Bar . . . . . . . . . . . . . . . .[F6] or [Ctrl] + [Shift] + [Tab]
Switch between the Outlook window,
the smaller panes in the Navigation
Pane, the Reading Pane, and the
sections in the To-Do Bar . . . . . . . . . . . . . . .[Tab]
Move around in the Navigation Pane . . . .Arrow keys
Go to a different folder . . . . . . . . . . . . . . . .[Ctrl] + [Y]
Go to the Search box . . . . . . . . . . . . . . . . . . .[F3] or [Ctrl] + [E]
In the Reading Pane, go to the previous
message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Up Arrow] or
[Ctrl] + [,] or
[Alt] + [Page Up]
In the Reading Pane, page down
through text . . . . . . . . . . . . . . . . . . . . . . . . . .[Space]
In the Reading Pane, page up through text [Ctrl] + [Space]
Expand or collapse a group (when a
group is selected) in the Navigation Pane [Shift] + [+] or [-]
respectively
Collapse or Expand a group in the
e-mail message list . . . . . . . . . . . . . . . . . . . .[Left Arrow] or
[Right Arrow] respectively
Move to the next field in the
Reading Pane . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Tab]
Move to the previous field in the
Reading Pane . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Tab]
Go forward to the previous view in the
main Outlook window . . . . . . . . . . . . . . . . .[Alt] + [Right Arrow]
Go back to the previous view in the
main Outlook window . . . . . . . . . . . . . . . . .[Alt] + [Left Arrow], [Alt] +
[B], or [Alt] + [Backspace]
Select the InfoBar and, if available,
show the menu of commands . . . . . . . . . .[Ctrl] + [Shift] + [W]

Search

Find a message or other item . . . . . . . . . . .[Ctrl] + [E]
Clear the search results . . . . . . . . . . . . . . . .[Esc]
Expand the search to include All Mail
Items, All Calendar Items, or All
Contact Items, depending on the
module you are in . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Alt] + [A]
Expand the Search Query Builder . . . . . . .[Ctrl] + [Alt] + [W]
Use Advanced Find . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F]
Create a new Search Folder . . . . . . . . . . . . .[Ctrl] + [Shift] + [P]
Search for text within a message or
other item . . . . . . . . . . . . . . . . . . . . . . . . . . . .[F4]
Find next during text search within a
message or other item . . . . . . . . . . . . . . . . .[Shift] + [F4]
Find and replace text, symbols, or
some formatting commands within
open items. Works in the Reading Pane
on an open item . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [H]
Expand search to include the desktop . . .[Ctrl] + [Alt] + [K]

Creating And Working With Items

Appointment . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [A]
Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [C]
Distribution List . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [L]
Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [X]
Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [E]
Journal entry . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [J]
Meeting request . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Q]
Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [M]
Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [N]
New Office document . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [H]
Post to this folder . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [S]
Post a reply in this folder . . . . . . . . . . . . . .[Ctrl] + [T]
Search Folder . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [P]
Task . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [K]
Task request . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [U]
Save . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [S] or [Shift] + [F12]
Save and Close . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [S]
Save As . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[F12]
Undo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Z] or [Alt] +
[Backspace]
Delete . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [D]
Permanently Delete . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [D] or
[Shift] + [Delete]
Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [P]
Copy item . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Y]
Move item . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [V]
Check names . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [K]
Check spelling . . . . . . . . . . . . . . . . . . . . . . . .[F7]
Flag for follow-up . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [G]
Forward . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F]
Send or Post or Invite all . . . . . . . . . . . . . . .[Alt] + [S]
Find items . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [E]
Use Advanced Find . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F]
Create a new Search Folder . . . . . . . . . . . . .[Ctrl] + [Shift] + [P]
Turn on editing in a field
(except icon view) . . . . . . . . . . . . . . . . . . . . .[F2]
Left align text (except in Plain Text mode) [Ctrl] + [L]
Right align text (except in Plain
Text mode) . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [R]
Centre text (except in Plain Text mode) .[Ctrl] + [E]

E-mail

Switch to Inbox . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [I]
Switch to Outbox . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [O]
Check names from Address Book . . . . . . .[Ctrl] + [K]
Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [S]
Forward a message . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F]
Forward as an attachment . . . . . . . . . . . . .[Ctrl] + [Alt] + [F]
Reply to a message . . . . . . . . . . . . . . . . . . . .[Ctrl] + [R]
Reply All to a message . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [R]
Mark a message as not junk . . . . . . . . . . . .[Ctrl] + [Alt] + [J]
Display blocked external content
in a message . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [I]
Post to a folder . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [S]
Check for new mail . . . . . . . . . . . . . . . . . . . .[Ctrl] + [M] or [F9]
Go to the Next message . . . . . . . . . . . . . . . .[Down Arrow]
Go to the Previous message . . . . . . . . . . . .[Up Arrow]
Go to the row below (message or
group heading) . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Down Arrow]
Go to the row above (message or
group heading) . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Up Arrow]
Compose a new message (when in Mail) .[Ctrl] + [N]
Compose a new message (from any
view in Outlook) . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [M]
Open a received message . . . . . . . . . . . . . . .[Ctrl] + [O]
Display the Address Book . . . . . . . . . . . . . .[Ctrl] + [Shift] + [B]
Convert a message to plain text . . . . . . . . .[Ctrl] + [Shift] + [O]
Add a Quick Flag to a message . . . . . . . . . .[Insert]
Display Flag for Follow Up dialogue box .[Ctrl] + [Shift] + [G]
Mark as read . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Q]
Mark as unread . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [U]
Show the menu to download pictures,
change automatic download settings,
or add a sender to the Safe Senders List .[Ctrl] + [Shift] + [W]
Find or Replace . . . . . . . . . . . . . . . . . . . . . . .[F4]
Find Next . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [F4]
Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Enter]
Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [P]
Show the properties for the selected item .[Alt] + [Enter]
Mark for Download . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Alt] + [M]
Clear Mark for Download . . . . . . . . . . . . . .[Ctrl] + [Alt] + [U]
Display Send / Receive progress
(when a Send / Receive is in progress) . . .[Ctrl] + [B]

Calendar

Accept . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] > [H] > [C]
Decline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] > [H] > [N]
Tentative . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] > [H] > [J]
Create a new appointment when
in Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [N]
Create a new appointment
(in any Outlook view) . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [A]
Create a new meeting request . . . . . . . . . .[Ctrl] + [Shift] + [Q]
Forward an appointment or meeting . . . .[Ctrl] + [F]
Reply to a meeting request with a message[Ctrl] + [R]
Reply All to a meeting request with
a message . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [R]
Show 1 day in the calendar . . . . . . . . . . . . .[Alt] + [1]
Show 2 days in the calendar . . . . . . . . . . . .[Alt] + [2]
Show 3 days in the calendar . . . . . . . . . . . .[Alt] + [3]
Show 4 days in the calendar . . . . . . . . . . . .[Alt] + [4]
Show 5 days in the calendar . . . . . . . . . . . .[Alt] + [5]
Show 6 days in the calendar . . . . . . . . . . . .[Alt] + [6]
Show 7 days in the calendar . . . . . . . . . . . .[Alt] + [7]
Show 8 days in the calendar . . . . . . . . . . . .[Alt] + [8]
Show 9 days in the calendar . . . . . . . . . . . .[Alt] + [9]
Show 10 days in the calendar . . . . . . . . . . .[Alt] + [0]
Go to a date . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [G]
Go to the next day . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Right Arrow]
Go to the next week . . . . . . . . . . . . . . . . . . .[Alt] + [Down Arrow]
Go to the next month . . . . . . . . . . . . . . . . . .[Alt] + [Page Down]
Go to the previous day . . . . . . . . . . . . . . . . .[Ctrl] + [Left Arrow]
Go to the previous week . . . . . . . . . . . . . . .[Alt] + [Up Arrow]
Go to the previous month . . . . . . . . . . . . . .[Alt] + [Page Up]
Go to the start of the week . . . . . . . . . . . . .[Alt] + [Home]
Go to the end of the week . . . . . . . . . . . . . .[Alt] + [End]
Switch to Work Week view . . . . . . . . . . . . .[Ctrl] + [Alt] + [2]
Switch to Full Week view . . . . . . . . . . . . . . .[Alt] + [-] or [Ctrl] + [Alt] + [3]
Switch to Month view . . . . . . . . . . . . . . . . . .[Alt] + [=] or [Ctrl] + [Alt] + [4]
Go to next appointment . . . . . . . . . . . . . . .[Ctrl] + [.] or
[Ctrl] + [Shift] + [.]
Go to previous appointment . . . . . . . . . . . .[Ctrl] + [,] or
[Ctrl] + [Shift] + [,]
Set up recurrence for an appointment
or task . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [G]

Contacts

Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [D]
Enter a name in the Find a Contact entry .[F11]
Find a contact or other item . . . . . . . . . . . .[F3] or [Ctrl] + [E]
In Table or List view of contacts, go to
first contact that starts with a
specific letter . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + letter
Select all contacts . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [A]
Create a new message addressed to
selected contact . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F]
Create a Journal entry for the selected
contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [J]
Create a new contact (when in Contacts) [Ctrl] + [N]
Create a new contact
(from any Outlook view) . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [C]
Open a contact form for the selected
contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [O] or
[Ctrl] + [Shift] + [Enter]
Create a new distribution list . . . . . . . . . . .[Ctrl] + [Shift] + [L]
Update a list of distribution list members .[F5]
Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [P]
Go to a different folder . . . . . . . . . . . . . . . .[Ctrl] + [Y]
Open the Address Book . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [B]
Use Advanced Find . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F]
In an open contact, open the next
contact listed . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [.]
Close a contact . . . . . . . . . . . . . . . . . . . . . . . .[Esc]
Open a Web page for the selected
contact (if one is included) . . . . . . . . . . . . .[Ctrl] + [Shift] + [X]
Open the Check Address dialog box . . . . .[Alt] + [D]
In a contact form, under Internet,
display E-mail 1 information . . . . . . . . . . .[Alt] + [Shift] + [1]
In a contact form, under Internet,
display E-mail 2 information . . . . . . . . . . .[Alt] + [Shift] + [2]
In a contact form, under Internet,
display E-mail 3 information . . . . . . . . . . .[Alt] + [Shift] + [3]

Tasks


Accept . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [C]
Decline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [D]
Show or Hide the To Do bar . . . . . . . . . . . .[Alt] + [F2]
Find a task or other item . . . . . . . . . . . . . . .[Ctrl] + [E]
Open the Go to Folder dialog box . . . . . . .[Ctrl] + [Y]
Create a new task (when in Tasks) . . . . . . .[Ctrl] + [N]
Create a new task
(from any Outlook view) . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [K]
Create a new task request . . . . . . . . . . . . . .[Ctrl] + [Shift] + [U]
Open selected item . . . . . . . . . . . . . . . . . . . .[Ctrl] + [O]
Print selected item . . . . . . . . . . . . . . . . . . . .[Ctrl] + [P]
Select all items . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [A]
Delete selected item . . . . . . . . . . . . . . . . . . .[Ctrl] + [D]
Forward a task as an attachment . . . . . . .[Ctrl] + [F]
Switch between the Navigation Pane,
Tasks list, and To-Do bar . . . . . . . . . . . . . . .[Shift] + [Tab]
Open selected item as a Journal item . . . .[Ctrl] + [J]
Undo last action . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Z]
Flag an item or mark complete . . . . . . . . .[Insert]

Formatting

Display the Format menu . . . . . . . . . . . . . .[Alt] + [O]
Display the Font dialogue box . . . . . . . . . .[Ctrl] + [Shift] + [P]
Switch case of selected text . . . . . . . . . . . . .[Shift] + [F3]
Format letters as small capitals . . . . . . . . .[Ctrl] + [Shift] + [K]
Add / remove Bold . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [B]
Add / remove Bullets . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [L]
Add / remove Italics . . . . . . . . . . . . . . . . . . .[Ctrl] + [I]
Increase indent . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [T]
Decrease indent . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [T]
Left align . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [L]
Centre . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [E]
Clear formatting . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Z] or
[Ctrl] + [Space]
Delete the next word . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [H]
Stretch a paragraph to fit between
the margins . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [J]
Apply styles . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [S]
Create a hanging indent . . . . . . . . . . . . . . .[Ctrl] + [T]
Reduce a hanging indent . . . . . . . . . . . . . .[Ctrl] + [Shift] + [T]
Left align a paragraph . . . . . . . . . . . . . . . . .[Ctrl] + [L]
Right align a paragraph . . . . . . . . . . . . . . . .[Ctrl] + [R]
Center a paragraph . . . . . . . . . . . . . . . . . . . .[Ctrl] + [E]
Remove paragraph formatting . . . . . . . . . .[Ctrl] + [Q]
Create a hyperlink . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [K]
Edit a URL in the body of an item . . . . . . .[Ctrl] + Click
Specify a Web browser . . . . . . . . . . . . . . . . .[Shift] + Click

How would you rate the quality of this article?
1 2 3 4 5
Poor Excellent

Verification:
Enter the security code shown below:
img


Add comment
Comments


Popular Articles
  1. List of IrfanView Shortcuts
  2. When replying to a message in Outlook, a copy goes into the Inbox
  3. Precautions to take while using internet in Cyber Cafes
  4. List of uTorrent Shortcuts
  5. BIOS Beep Codes for AMIBIOS (American Megatrends Inc.) and Award BIOS
No popular articles found.