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List of Microsoft Outlook Shortcuts
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By Super Admin
Published on 07/17/2011
 
List of Microsoft Outlook Shortcuts

List of Microsoft Outlook Shortcuts

Navigating Outlook

Switch to Mail . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [1]
Switch to Calendar . . . . . . . . . . . . . . . . . . . .[Ctrl] + [2]
Switch to Contacts . . . . . . . . . . . . . . . . . . . .[Ctrl] + [3]
Switch to Tasks . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [4]
Switch to Notes . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [5]
Switch to Folder List in Navigation Pane .[Ctrl] + [6]
Switch to Shortcuts . . . . . . . . . . . . . . . . . . . .[Ctrl] + [7]
Next item (with item open) . . . . . . . . . . . . .[Ctrl] + [.]
Previous item (with item open) . . . . . . . . .[Ctrl] + [,]
Switch between the Navigation Pane,
the main Outlook window, the Reading
Pane, and the To-Do Bar . . . . . . . . . . . . . . . .[F6] or [Ctrl] + [Shift] + [Tab]
Switch between the Outlook window,
the smaller panes in the Navigation
Pane, the Reading Pane, and the
sections in the To-Do Bar . . . . . . . . . . . . . . .[Tab]
Move around in the Navigation Pane . . . .Arrow keys
Go to a different folder . . . . . . . . . . . . . . . .[Ctrl] + [Y]
Go to the Search box . . . . . . . . . . . . . . . . . . .[F3] or [Ctrl] + [E]
In the Reading Pane, go to the previous
message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Up Arrow] or
[Ctrl] + [,] or
[Alt] + [Page Up]
In the Reading Pane, page down
through text . . . . . . . . . . . . . . . . . . . . . . . . . .[Space]
In the Reading Pane, page up through text [Ctrl] + [Space]
Expand or collapse a group (when a
group is selected) in the Navigation Pane [Shift] + [+] or [-]
respectively
Collapse or Expand a group in the
e-mail message list . . . . . . . . . . . . . . . . . . . .[Left Arrow] or
[Right Arrow] respectively
Move to the next field in the
Reading Pane . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Tab]
Move to the previous field in the
Reading Pane . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Tab]
Go forward to the previous view in the
main Outlook window . . . . . . . . . . . . . . . . .[Alt] + [Right Arrow]
Go back to the previous view in the
main Outlook window . . . . . . . . . . . . . . . . .[Alt] + [Left Arrow], [Alt] +
[B], or [Alt] + [Backspace]
Select the InfoBar and, if available,
show the menu of commands . . . . . . . . . .[Ctrl] + [Shift] + [W]

Search

Find a message or other item . . . . . . . . . . .[Ctrl] + [E]
Clear the search results . . . . . . . . . . . . . . . .[Esc]
Expand the search to include All Mail
Items, All Calendar Items, or All
Contact Items, depending on the
module you are in . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Alt] + [A]
Expand the Search Query Builder . . . . . . .[Ctrl] + [Alt] + [W]
Use Advanced Find . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F]
Create a new Search Folder . . . . . . . . . . . . .[Ctrl] + [Shift] + [P]
Search for text within a message or
other item . . . . . . . . . . . . . . . . . . . . . . . . . . . .[F4]
Find next during text search within a
message or other item . . . . . . . . . . . . . . . . .[Shift] + [F4]
Find and replace text, symbols, or
some formatting commands within
open items. Works in the Reading Pane
on an open item . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [H]
Expand search to include the desktop . . .[Ctrl] + [Alt] + [K]

Creating And Working With Items

Appointment . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [A]
Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [C]
Distribution List . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [L]
Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [X]
Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [E]
Journal entry . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [J]
Meeting request . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Q]
Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [M]
Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [N]
New Office document . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [H]
Post to this folder . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [S]
Post a reply in this folder . . . . . . . . . . . . . .[Ctrl] + [T]
Search Folder . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [P]
Task . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [K]
Task request . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [U]
Save . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [S] or [Shift] + [F12]
Save and Close . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [S]
Save As . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[F12]
Undo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Z] or [Alt] +
[Backspace]
Delete . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [D]
Permanently Delete . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [D] or
[Shift] + [Delete]
Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [P]
Copy item . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Y]
Move item . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [V]
Check names . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [K]
Check spelling . . . . . . . . . . . . . . . . . . . . . . . .[F7]
Flag for follow-up . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [G]
Forward . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F]
Send or Post or Invite all . . . . . . . . . . . . . . .[Alt] + [S]
Find items . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [E]
Use Advanced Find . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F]
Create a new Search Folder . . . . . . . . . . . . .[Ctrl] + [Shift] + [P]
Turn on editing in a field
(except icon view) . . . . . . . . . . . . . . . . . . . . .[F2]
Left align text (except in Plain Text mode) [Ctrl] + [L]
Right align text (except in Plain
Text mode) . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [R]
Centre text (except in Plain Text mode) .[Ctrl] + [E]

E-mail

Switch to Inbox . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [I]
Switch to Outbox . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [O]
Check names from Address Book . . . . . . .[Ctrl] + [K]
Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [S]
Forward a message . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F]
Forward as an attachment . . . . . . . . . . . . .[Ctrl] + [Alt] + [F]
Reply to a message . . . . . . . . . . . . . . . . . . . .[Ctrl] + [R]
Reply All to a message . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [R]
Mark a message as not junk . . . . . . . . . . . .[Ctrl] + [Alt] + [J]
Display blocked external content
in a message . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [I]
Post to a folder . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [S]
Check for new mail . . . . . . . . . . . . . . . . . . . .[Ctrl] + [M] or [F9]
Go to the Next message . . . . . . . . . . . . . . . .[Down Arrow]
Go to the Previous message . . . . . . . . . . . .[Up Arrow]
Go to the row below (message or
group heading) . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Down Arrow]
Go to the row above (message or
group heading) . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Up Arrow]
Compose a new message (when in Mail) .[Ctrl] + [N]
Compose a new message (from any
view in Outlook) . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [M]
Open a received message . . . . . . . . . . . . . . .[Ctrl] + [O]
Display the Address Book . . . . . . . . . . . . . .[Ctrl] + [Shift] + [B]
Convert a message to plain text . . . . . . . . .[Ctrl] + [Shift] + [O]
Add a Quick Flag to a message . . . . . . . . . .[Insert]
Display Flag for Follow Up dialogue box .[Ctrl] + [Shift] + [G]
Mark as read . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Q]
Mark as unread . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [U]
Show the menu to download pictures,
change automatic download settings,
or add a sender to the Safe Senders List .[Ctrl] + [Shift] + [W]
Find or Replace . . . . . . . . . . . . . . . . . . . . . . .[F4]
Find Next . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [F4]
Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Enter]
Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [P]
Show the properties for the selected item .[Alt] + [Enter]
Mark for Download . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Alt] + [M]
Clear Mark for Download . . . . . . . . . . . . . .[Ctrl] + [Alt] + [U]
Display Send / Receive progress
(when a Send / Receive is in progress) . . .[Ctrl] + [B]

Calendar

Accept . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] > [H] > [C]
Decline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] > [H] > [N]
Tentative . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] > [H] > [J]
Create a new appointment when
in Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [N]
Create a new appointment
(in any Outlook view) . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [A]
Create a new meeting request . . . . . . . . . .[Ctrl] + [Shift] + [Q]
Forward an appointment or meeting . . . .[Ctrl] + [F]
Reply to a meeting request with a message[Ctrl] + [R]
Reply All to a meeting request with
a message . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [R]
Show 1 day in the calendar . . . . . . . . . . . . .[Alt] + [1]
Show 2 days in the calendar . . . . . . . . . . . .[Alt] + [2]
Show 3 days in the calendar . . . . . . . . . . . .[Alt] + [3]
Show 4 days in the calendar . . . . . . . . . . . .[Alt] + [4]
Show 5 days in the calendar . . . . . . . . . . . .[Alt] + [5]
Show 6 days in the calendar . . . . . . . . . . . .[Alt] + [6]
Show 7 days in the calendar . . . . . . . . . . . .[Alt] + [7]
Show 8 days in the calendar . . . . . . . . . . . .[Alt] + [8]
Show 9 days in the calendar . . . . . . . . . . . .[Alt] + [9]
Show 10 days in the calendar . . . . . . . . . . .[Alt] + [0]
Go to a date . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [G]
Go to the next day . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Right Arrow]
Go to the next week . . . . . . . . . . . . . . . . . . .[Alt] + [Down Arrow]
Go to the next month . . . . . . . . . . . . . . . . . .[Alt] + [Page Down]
Go to the previous day . . . . . . . . . . . . . . . . .[Ctrl] + [Left Arrow]
Go to the previous week . . . . . . . . . . . . . . .[Alt] + [Up Arrow]
Go to the previous month . . . . . . . . . . . . . .[Alt] + [Page Up]
Go to the start of the week . . . . . . . . . . . . .[Alt] + [Home]
Go to the end of the week . . . . . . . . . . . . . .[Alt] + [End]
Switch to Work Week view . . . . . . . . . . . . .[Ctrl] + [Alt] + [2]
Switch to Full Week view . . . . . . . . . . . . . . .[Alt] + [-] or [Ctrl] + [Alt] + [3]
Switch to Month view . . . . . . . . . . . . . . . . . .[Alt] + [=] or [Ctrl] + [Alt] + [4]
Go to next appointment . . . . . . . . . . . . . . .[Ctrl] + [.] or
[Ctrl] + [Shift] + [.]
Go to previous appointment . . . . . . . . . . . .[Ctrl] + [,] or
[Ctrl] + [Shift] + [,]
Set up recurrence for an appointment
or task . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [G]

Contacts

Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [D]
Enter a name in the Find a Contact entry .[F11]
Find a contact or other item . . . . . . . . . . . .[F3] or [Ctrl] + [E]
In Table or List view of contacts, go to
first contact that starts with a
specific letter . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + letter
Select all contacts . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [A]
Create a new message addressed to
selected contact . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F]
Create a Journal entry for the selected
contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [J]
Create a new contact (when in Contacts) [Ctrl] + [N]
Create a new contact
(from any Outlook view) . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [C]
Open a contact form for the selected
contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [O] or
[Ctrl] + [Shift] + [Enter]
Create a new distribution list . . . . . . . . . . .[Ctrl] + [Shift] + [L]
Update a list of distribution list members .[F5]
Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [P]
Go to a different folder . . . . . . . . . . . . . . . .[Ctrl] + [Y]
Open the Address Book . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [B]
Use Advanced Find . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F]
In an open contact, open the next
contact listed . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [.]
Close a contact . . . . . . . . . . . . . . . . . . . . . . . .[Esc]
Open a Web page for the selected
contact (if one is included) . . . . . . . . . . . . .[Ctrl] + [Shift] + [X]
Open the Check Address dialog box . . . . .[Alt] + [D]
In a contact form, under Internet,
display E-mail 1 information . . . . . . . . . . .[Alt] + [Shift] + [1]
In a contact form, under Internet,
display E-mail 2 information . . . . . . . . . . .[Alt] + [Shift] + [2]
In a contact form, under Internet,
display E-mail 3 information . . . . . . . . . . .[Alt] + [Shift] + [3]

Tasks


Accept . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [C]
Decline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [D]
Show or Hide the To Do bar . . . . . . . . . . . .[Alt] + [F2]
Find a task or other item . . . . . . . . . . . . . . .[Ctrl] + [E]
Open the Go to Folder dialog box . . . . . . .[Ctrl] + [Y]
Create a new task (when in Tasks) . . . . . . .[Ctrl] + [N]
Create a new task
(from any Outlook view) . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [K]
Create a new task request . . . . . . . . . . . . . .[Ctrl] + [Shift] + [U]
Open selected item . . . . . . . . . . . . . . . . . . . .[Ctrl] + [O]
Print selected item . . . . . . . . . . . . . . . . . . . .[Ctrl] + [P]
Select all items . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [A]
Delete selected item . . . . . . . . . . . . . . . . . . .[Ctrl] + [D]
Forward a task as an attachment . . . . . . .[Ctrl] + [F]
Switch between the Navigation Pane,
Tasks list, and To-Do bar . . . . . . . . . . . . . . .[Shift] + [Tab]
Open selected item as a Journal item . . . .[Ctrl] + [J]
Undo last action . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Z]
Flag an item or mark complete . . . . . . . . .[Insert]

Formatting

Display the Format menu . . . . . . . . . . . . . .[Alt] + [O]
Display the Font dialogue box . . . . . . . . . .[Ctrl] + [Shift] + [P]
Switch case of selected text . . . . . . . . . . . . .[Shift] + [F3]
Format letters as small capitals . . . . . . . . .[Ctrl] + [Shift] + [K]
Add / remove Bold . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [B]
Add / remove Bullets . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [L]
Add / remove Italics . . . . . . . . . . . . . . . . . . .[Ctrl] + [I]
Increase indent . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [T]
Decrease indent . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [T]
Left align . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [L]
Centre . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [E]
Clear formatting . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Z] or
[Ctrl] + [Space]
Delete the next word . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [H]
Stretch a paragraph to fit between
the margins . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [J]
Apply styles . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [S]
Create a hanging indent . . . . . . . . . . . . . . .[Ctrl] + [T]
Reduce a hanging indent . . . . . . . . . . . . . .[Ctrl] + [Shift] + [T]
Left align a paragraph . . . . . . . . . . . . . . . . .[Ctrl] + [L]
Right align a paragraph . . . . . . . . . . . . . . . .[Ctrl] + [R]
Center a paragraph . . . . . . . . . . . . . . . . . . . .[Ctrl] + [E]
Remove paragraph formatting . . . . . . . . . .[Ctrl] + [Q]
Create a hyperlink . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [K]
Edit a URL in the body of an item . . . . . . .[Ctrl] + Click
Specify a Web browser . . . . . . . . . . . . . . . . .[Shift] + Click