Archive Your Data
An unnecessarily huge inbox folder can clog up resources and increase loading
time. If you do not wish to delete messages from your folder, you can archive
them to separate file. Dragging and dropping the selected files from the folder
into archive folders and do this. Instead of manually doing this, you can use
the AutoArchive feature in Outlook to do the work for you. To activate this
feature, right-click the folder, click Properties and then click the AutoArchive
Manage Junk E-Mail
Outlook comes with built in spam filters that offer limited capabilities for
filtering out unwanted e-mails. Open your Inbox by clicking on Inbox on the
Outlook bar and click on the Organize button on the Standard toolbar. Click on
Junk E-Mail. You can either set the color for junk message or move them o
Outlook allows you to create distribution lists for conveniently sending email
to a group of people. To crease a list, open Tools > Address Book. click on File
> New Group. Enter a name for the group and click on Select Members to add
contacts to the group. To send an e-mail to a group, crease the message you want
to send and in the To field, enter you name. click on CC, and choose your
group's name. To hide the names and e-mail address of the people whom you are
sending the e-mail, click on the BCC button instead of CC. This message will be
sent to every contact in that group.
Sending a note in your Notes folder to someone via e-mail takes only a right
click. Select the note you want to forward, right click it and click on Forward.
A new e-mail dialog will pop up with the note attached.
Display Contacts by Nickname
If you have contact whose nicknames means more to you than his or her real name,
you can display the entry by nickname instead of real name. To look up a contact
using a nickname, open the person's entry in your Contacts list and in the "File
as" area, type the nickname you want to use.
Customize Your Startup
If the Calendar or the Inbox folder is all that you star Outlook for, then make
it your default folder. You can choose between Today, Inbox, Calendar, Contacts,
Task, Journal or Notes to start up when you run Outlook. Click on Tools >
Options > Other. click Advanced Options and select the folder that you want to
start with in the Startup in this folder dropdown list. Click OK to apply the
Improve your Message Mobility
Outlook generally displays only one folder at a time. However, to help
facilitate easier transfers from folder to folder, it is possible to open
multiple windows with different folders. To do so, just right click the folder
icon and click Open in the New Window from the context menu.
New Contacts from Incoming E-mail
Adding people to your Address book is a piece of cake if the person has either
mailed to your or is included in any e-mail you get. The name can be in either
the From, To or the CC field. To add contact from a person from an e-mail, open
the right click name you want to add to the contact list. click on Add to
Contacts in the context menu and entry for the contact will open with the name
and e-mail address already filled in. Fill you other details if required and
save the contact.
Ensure E-mail Delivery
Outlook features tracking options for your e-mail. now you can make sure that
important message has reached its destination to has been read. While composing
your message, click on the Options button on the Standard toolbar. Here you can
enable a read receipt for yore message.